> Licensing Frequently Asked Questions
Licensing Frequently Asked Questions
Do distance learning and non-traditional programs qualify for licensure
A. The Kansas State Board of Nursing has received
numerous inquiries lately regarding “distance learning”
and non-traditional programs that do not include a clinical component
in the curriculum.
The statutes and regulations establish that:
(1) Applicants for licensure must have graduated from an approved
school of nursing (KSA 65-1115 [a]  and KSA 65-1116 [a] );
(2) To be approved, a nursing program must provide clinical experience
(KAR 60-2-104 [c] & [d]);
(3) Furthermore, the faculty in each nursing program must “direct
clinical instruction as an integral part of the program” (KAR
60-2-104 [a] );
(4) The clinical component of the program must entail “an
active process in which the student participates in nursing activities
while being guided by a member of the faculty” (KAR 60-1-104
(5) An out-of-state school must maintain standards at least equal
to in-state schools approved by the board in order for the board
to consider graduates from that school qualified for licensure.
(KSA 65-1119 [f].
Performance examinations alone do not meet the requirements
of direct clinical instruction as an integral part of the program
or an active process in which the student participates in nursing
activities while being guided by a member of the faculty. Therefore,
if programs do not have a comprehensive clinical component, graduates
will not qualify for licensure in Kansas. Graduates of nursing programs
that lack a clinical component who have obtained a nursing license
in another state will not be qualified to obtain licensure in Kansas
by endorsement. These persons must meet the Kansas qualifications
If you have had clinical education
please contact the education department.
Q.Where is the zero in my license number?
A. Do you think your license number looks different? Don't
panic, you are not seeing things nor do you need your eyes checked.
With the new KSBN computer system, license numbers do appear different.
If your license number begins with a zero, the new program drops
the zeroes. Everything else remains the same. The prefix indicating
licensure has not changed. The last three digits that determine
the renewal month and year have not changed. The only difference
is that the number on the license will be printed without the zeroes.
Example: 14-0XXXXX-082 the
middle zero is dropped.
Are Certified Nurses Aides (CNA’s) and Certified Medication
Aides (CMA’s) licensed or certified through the Kansas State
Board of Nursing?
A. CNA and CMA certification is handled by the Kansas Department
of Health and Environment (KDHE). For questions regarding CNA or
CMA certification, contact KDHE at (785) 296-1240 or www.kdhe.state.ks.us/hoc/.
How do I change my name and/or address?
A. There are several options for change of name and address.
The Board will accept the following for change of address:
- Online address change at www.ksbn.org
(social security number and PIN number are necessary to use this
- Address Change Form (available at www.ksbn.org/forms)
submitted to the Board or,
- Notification of new address submitted to the Board
in writing (i.e., post office change of address card), to include
name, license number or social security number, signature, and
The Board will accept the following for change of
- Change of Name Certificate (available at www.ksbn.org/forms)
submitted to the Board. The Change of Name Certificate must be
signed by a Notary Public or legal documentation (i.e., marriage
certificate, divorce decree, etc.) must accompany the Change of
Name Certificate. If a new license card, with the new name,
is required the duplicate license fee of $25.00 must accompany
the Change of Name Certificate.
How do I request a duplicate or replacement license card?
A. A duplicate or replacement license card may be issued upon
receipt of the Duplicate License Affidavit (available at www.ksbn.org/forms)
and duplicate license fee of $25.00. If license card was stolen,
the duplicate license fee will be waived with a copy of the Police
Must I complete my Continuing Nursing Education (CNE) hours prior
to applying for reinstatement?
A. If 30 hours of CNE are not complete at time of application for
reinstatement a 120-day temporary permit may be requested allowing
you to practice while completing the CNE requirements.
I applied for reinstatement and have now completed the Continuing
Nursing Education (CNE) requirements. What do I do with the CNE
A. Satisfactory proof (readable copies of certificates are acceptable)
of 30 hours of CNE must be submitted to the Board. Copies of certificates
may be mailed to the Kansas State Board of Nursing, Attention Licensing
Section, 900 SW Jackson, Ste 1051, Topeka, KS 66612. Copies of certificates
may also be faxed to the Board at (785) 296-8643. Upon receipt,
the certificates will be reviewed and a permanent license issued.
Do I need to send an additional fee when I submit copies of my Continuing
Nursing Education Certificates (CNE)?
A. The application fee paid at the time you submitted your application
includes all fees necessary for licensure.
How long will it take to get my license once I submit my application?
A. Depending upon a number of circumstances it will take approximately
3 – 10 business days to receive your license in the mail.
An application that is lacking information, or previous legal or
disciplinary action, may delay the processing of your application.
Please ensure the application is completed in its entirety and has
been signed, dated and notarized (if applicable) prior to submitting
to the Board. If previous legal or disciplinary action has been
taken against any license, please follow the detailed instructions
that accompany the application.
I just received my license card and the expiration date is only
one year away. Aren’t licenses good for two years?
A. While licenses are good for a two year period the expiration
date is based on your month and year of birth. Your renewal date
will be the last day of your birth month in every odd-numbered year
of you were born in an odd-numbered year or, every even-numbered
year if you were born in an even-numbered year. Your initial license
card will reflect the next renewal date that applies to you.
EXAMPLE: Birthdate 03/12/1964 = Renewal date 03/2004
and every even numbered year thereafter (i.e., 03/2006, 03/2008,
I am in need of verification of my original license in order to
endorse into another state. What is the fee for verification?
A. The fee for verification of your original license in Kansas is
$25.00 per license number. The verification fee(s) must accompany
the written request for verification. The verification will be completed
and forwarded directly to the state into which you are endorsing.
What information does the verification include?
A. The verification of original license usually includes your license
number, date of issue, date of expiration, education program and
date of graduation, date of licensure exam and scores, and any legal
or disciplinary action.
How long does the verification process take?
A. Generally, requests for verification of original license are
processed within three (3) business days of receipt by the Board.
Past legal or disciplinary issues may delay the verification process
as the request must be submitted to our legal department for additional
Can you fax the verification to the requesting state?
A. For the protection of our nurses, and to maintain security within
our system, the Kansas State Board of Nursing does not submit verifications
of original license by fax.
Can you express mail or "overnight" the verification to
the requesting state?
A. Due to rapid turnaround time in processing verification requests,
the Board does not find it necessary to utilize express mail services.
Does the Renewal Application need to be notarized?
A. With recent changes to the renewal application, the application
no longer needs to be notarized. Signature and date is required.